VAT Compliance in Europe & Worldwide
Stay compliant. Unlock growth. Let Helvetios handle the VAT.
Managing VAT across borders doesn’t have to be complicated. Helvetios delivers full-service VAT compliance for e-commerce, SaaS, and global enterprises operating in the EU and beyond.
✅ End-to-end VAT registration, filing & reporting
✅ Coverage across all major EU jurisdictions
✅ Reduce penalties and avoid late filing risks
✅ Strategic guidance to optimize your tax efficiency
Your challenges in the field of VAT: Is this familiar to you?
International VAT compliance is a maze of rules, thresholds, and deadlines. You’ve probably faced:
- Constantly changing legislation: VAT rules in the EU and other countries are regularly updated, and it is extremely difficult to keep track of everything.
- The risk of unintentional errors: An incorrect rate, an incorrectly executed document, or a missed deadline can have serious consequences.
- Huge time costs: Registration, data collection, preparation, and filing of declarations take away valuable time that could be spent on business development.
- Fear of checks: Uncertainty in the correctness of accounting creates constant tension.
- Difficulties with OSS and IOSS: New systems for e-commerce simplify but require a precise understanding of the principles of operation.
- The need to interact with the tax authorities of different countries: Language barriers and differences in procedures complicate the process.
These problems are not just inconvenient – they are a real barrier to the effective and safe scaling of your business in international markets.
Our solution: Comprehensive VAT Compliance from Helvetios
We offer full support for your business in VAT matters in Europe and beyond. Our goal is to make your VAT compliance simple, reliable, and transparent. We don’t just file declarations; we ensure your complete confidence in complying with tax requirements.
What does our VAT Compliance service include?
- VAT Registration: We will determine the need for registration in the necessary countries, prepare all the documents, and go through the registration process for you.
- Filing VAT Returns: We will prepare and submit all the necessary declarations to the relevant tax authorities in a timely and accurate manner, including zero declarations, if necessary.
- Assistance with OSS and IOSS: Consultations, registration, and filing of declarations through the One Stop Shop (OSS) and Import One Stop Shop (IOSS) system to simplify taxation in e-commerce.
- VAT tax accounting: Correct classification of transactions, accounting for input and output VAT.
- VAT Deregistration: Correct termination of registration in the event of changing circumstances or completion of activities.
- Tax representation: We can act as your representative before the tax authorities in the necessary jurisdictions.
- VAT Health Check / VAT Audit: Analysis of the current state of your VAT compliance, identification of risks, and recommendations for their elimination.
- VAT consultations: Clarifications on complex situations, tax strategy planning.
Why do clients choose Helvetios for VAT Compliance?
In-depth Expertise in International VAT
Our team specializes in international taxation and VAT compliance. We have up-to-date information on the legislation of different countries, including all the subtleties of European rules (OSS, IOSS, local nuances).
Individual Approach
We understand that every business is unique. We do not offer standard solutions but develop a VAT compliance strategy that is optimally suited to your business model and sales geography.
Reliability and Accuracy
We guarantee the high quality of our services. Each step, from data collection to the filing of declarations, is carefully checked to eliminate errors and minimize risks for your business.
Comprehensive "turnkey" service
You do not need to contact different specialists for different VAT tasks. We provide a full cycle of services – from registration to audit and representation.
Proactive Risk Management
We don't just respond to requirements. We monitor changes in legislation and inform you in advance about potential risks and opportunities for optimization.
Saving Your Time and Resources
By delegating VAT tasks to us, you free up your employees (or yourself) from the routine and the need to understand complex rules, allowing you to focus on business growth and strategy.
Clear Communication
We speak your language and are ready to answer any questions related to your VAT compliance, making the process transparent and understandable.
International Experience
Working with clients from different countries and different fields, we have accumulated unique experience in solving the most diverse VAT problems.
How do we work with your VAT Compliance?
Our process is simple and transparent:
Free Consultation
We discuss your current situation, business model, and VAT compliance needs.
Assessment & Offer
We analyze the required scope of work, determine the list of countries for registration, and prepare an individual service offer.
Start of work
We collect the necessary data and documents, proceed to the implementation of the agreed services (registration, preparation for filing declarations, etc.)
Constant Support
We regularly process data, file declarations on time, inform you of important changes, and are always ready to answer your questions.
Who needs a VAT Compliance service?
Our service is ideal for:
Online stores & E-commerce companies: Selling goods across borders, especially within the EU (relevant for OSS/IOSS).
Companies engaged in import/export: VAT obligations may arise when importing or exporting goods.
Providers of digital services: Selling software, e-books, online courses, and other digital products to end consumers in different countries.
Companies with an international structure: Having branches, representative offices, or warehouses in other jurisdictions.
Businesses planning to enter new markets: We will help you correctly build tax processes from the very beginning.
Startups and growing companies: When the internal team is not yet ready or does not have sufficient expertise for international VAT.
The result of our cooperation is your successful business without tax worries
By choosing Helvetios, you get tangible benefits:
- Peace of mind and confidence: Knowing that your tax obligations are being met correctly and on time.
- Significant time savings: By delegating the routine to professionals, you free up time for strategic tasks.
- Minimization of risks: Avoiding fines, penalties, and other negative consequences of VAT errors.
- Focus on growth: The ability to fully dedicate yourself to business development, finding new customers, and expanding the product range.
- Transparency and control: You will always be aware of the state of your VAT compliance.
Don’t let the complexity of VAT hinder the development of your business. Trust the experts at Helvetios.
Ready to simplify your international VAT compliance and reclaim your time?
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FAQs about VAT Compliance
What is VAT Compliance in simple words?
This is the process of complying with all the rules and requirements related to value-added tax (VAT) in the countries where your business has tax obligations.
When does my business need VAT registration in another country?
The need arises when certain thresholds are reached in sales volume to that country, when there is a warehouse in the territory of that country, when certain services are provided, or in other cases provided for by local legislation. We will help you determine when and where you need registration.
How does OSS differ from regular VAT registration?
One Stop Shop (OSS) is a simplified system that allows you to register for VAT in one EU country and report on sales of goods and services to end consumers in all other EU countries through a single declaration. This greatly simplifies the process for e-commerce but does not completely replace regular registration if you have a warehouse or other obligations in a specific country.
What happens if you do not comply with VAT Compliance?
Failure to comply with VAT obligations can lead to severe consequences, including significant fines and penalties, backdated VAT assessments, potential blocking of bank accounts, prohibition of business activities in a country, damage to your business reputation, and complications for future operations in that jurisdiction.
How long does VAT registration take?
The timing depends on the specific country and the workload of its tax authorities. We will do everything possible to expedite the process and will keep you informed at every step.
What information will you need from me to start?
Initially, we will need information about your company, business model, sales volumes, and the geography of your operations. A complete list of documents and data will be provided after a consultation and assessment of your specific situation.
How much do your VAT Compliance services cost?
The cost depends on the volume and complexity of your operations, the number of countries requiring registration, and the frequency of declarations filed. We offer individual service packages. Contact us for an accurate quote after analyzing your situation.
